Search for candidates with advanced features like Keyword search, Candidate Information search, Location & Experience search, Talent Pool, GDPR status, and Other searches.
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Written by Nikita T
Using Advanced search, you can use multiple parameters to search for the most suitable candidates from within your database.
In the candidate module, on the right-hand side, you will find “Advanced search.”
Navigation Link: https://app.ismartrecruit.com/quickSearch
You will get different options to search for suitable candidates under these Advanced features.
In the keyword search box, you can look for suitable candidates using multiple keywords separated by a comma and get the best matching candidate from your database.
If you want to filter your candidate database upon certain keywords, you can do that using the following options.
One of these: Mandatory - The resulting profiles should contain this Keyword.
All of these: Optional - The resulting profiles may or may not contain the requested keyword.
None of these: Excluded - The resulting profiles should not contain the mentioned keyword.
Enable the “Search within Form” and "Search within Resume" option, to make your search more elaborate.
There are further additional options under the Keyword search option to enhance your search criteria:
Fuzzy, Contextual, and Proximity search:
Fuzzy Search: Fuzzy search is similar to google search, which identifies spelling mistakes and auto-corrects. E.g. ‘Qaulity’ to ‘Quality’
Contextual Search: Contextual search is an intelligent search that not just does the exact text matching but also tries to search with synonyms. E.g., ‘HR’ also find values like ‘Human Resource’, ‘Recruitment’, ‘Payroll’ etc.
Proximity Search: Proximity search is an intelligent search that not just does the exact text match but also finds the matching keywords though one or multiple words are in between the keywords.
Example: If you are searching for the keyword - Talent Specialist and enable the proximity with 2, the system will not consider in between words (2 words) and give you the result.
The search term ‘Talent Specialist’ also finds matching values like ‘Talent Acquisition Specialist’ or ‘Talent Sourcing Specialist’.
Boolean Search
The second option besides “Keyword Search” is “Boolean Search”. If you are good at boolean string writing, you can write the boolean string using “And” / ”Or” / “Not” operators. This will help you to refine your candidate result more efficiently.
Here in the candidate information search, you can search by the fields which are in the candidate form.
You can fill up the forms field accordingly, and get your best matching candidates very easily.
*Note: If you have customized the candidate form and added new fields according to your needs, you can search using those fields in this “Candidate Information Search”.
Location Search:
Here in the location search bar, you can add a location via radius in miles and the system will give you all the candidates who are living around that location.
You can add the postal code and radius in the search box.
For example Postal Code - 313001, Radius - 3 Miles. So it will give you all the candidates located in that postal code area within 3 miles radius of the Postal code as a search result.
Experience Search:
In the Experience search, you can add the minimum and the maximum number of experiences required from the candidates.
When you go to the Advanced Search, the ‘Talent Pool’ tab is where you can search for Candidates added to the particular Talent pool.
*Note: You can search for more than one talent pool candidate at a time.
GDPR is a law followed in European countries to maintain the data security and privacy of the candidate information. We are well-compliant with GDPR Laws. Here are the steps to be followed to use the GDPR Search option.
Click on the “Advanced Search" available at the right-hand side top. Here you will see the tab “GDPR”.
You can select the GDPR status according to your need and you will get the candidates of those statuses.
The statuses are as follows:
“Request for Erase”
“With Consent”
“Consent Requested”
“Consent Expired”
“Without Consent”
*For more information on GDPR Compliant management in the system, please refer to the detailed article on GDPR Compliance Features.
https://help.ismartrecruit.com/administration/gdpr-compliance-features
In the other search criteria, you can get so many searching options. So you can multi-select the criteria and get your best matching candidates easily.
Imported Within a Time:
You can search for your candidate who is imported within a certain time like Today, Tomorrow, or a certain selected time.
Search By Notes:
You can also preserve some notes for the candidates for your record-keeping purpose.
If you want to search for candidates based on the contents of the notes you added, you can use this search option. You can even select the note type from the drop-down list.
Search By Call Reminders:
If you have set call reminders for your candidates and want to filter out those candidates, you can very well use this searching option.
Search By Vendors:
If you are using the Vendor management module, you are getting the candidates from your vendors.
If you want to filter out your candidate database with the vendor name and contact, you can use this search option.
Other Search:
Here you can use some quick searching options as follows,
“Import by User” - To see the candidates imported by a particular user.
“Resume Source” - To see candidates from external sources they applied from.
“Sort Order” - You can sort your candidates in ascending or descending orders. You can also select your field of sorting from the drop-down list.
- If the candidate has updated the resume.
- If the candidate is available for joining.
- If the candidate has their email blocked (candidates who unsubscribed to your emails).
- If the candidate’s resume is blocked.
- The average rating is assigned to the candidates.
*Note: Enable the ‘Search within Form’ option, where you can also search the keywords in the candidate information. By default search will be done in the resume.
You can run any combination of the above searches and can save them for future use. After adding the needed parameters, simply click on the Save Search button to give the search a name.
Whenever you wish to run the same search again, simply choose from 'Saved Search Criteria' and run the search again.
You can Load the saved search criteria to run the search, or share it with the team members and can also delete them if no longer required.
