Search for candidates with advanced features like Keyword search, Candidate Information search, Location & Experience search, Talent Pool, GDPR status, and Other searches.
Written by Shruti Patel
Using Advanced search, you can use multiple parameters to find the most suitable candidates in your database.
In the candidate module, on the right-hand side, you will find “Advanced search.”
Navigation Link: https://app.ismartrecruit.com/quickSearch
You will get different options to search for suitable candidates under these Advanced features.
Keyword Search
In the keyword search box, you can search for suitable candidates using multiple keywords separated by a comma and select the best-matching candidate from your database.
The following options allow you to filter your candidate database based on certain keywords.
One of these: Mandatory - The resulting profiles should contain this Keyword.
All of these: Optional - The resulting profiles may or may not contain the requested keyword.
None of these: Excluded - The resulting profiles should not contain the mentioned keyword.
To make your search more elaborate, enable the “Search within Form” and "Search within Resume" options.
There are further additional options under the Keyword search option to enhance your search criteria:
Fuzzy, Contextual, and Proximity Search:
Fuzzy Search: Fuzzy search is similar to Google search, which identifies spelling mistakes and auto-corrects. E.g. ‘Quality’ to ‘Quality’
Contextual Search: Contextual search is an intelligent search that not only does the exact text matching but also tries to search with synonyms. For example, ‘HR’ also finds values like ‘Human Resources’, ‘Recruitment’, ‘Payroll’, etc.
Proximity Search: Proximity search is an intelligent search that not only does the exact text match but also finds the matching keywords though one or multiple words are in between the keywords.
Example: If you are searching for the keyword - Talent Specialist and enable the proximity with 2, the system will not consider in between words (2 words) and give you the result.
The search term ‘Talent Specialist’ also finds matching values like ‘Talent Acquisition Specialist’ or ‘Talent Sourcing Specialist’.
Boolean Search
The second option besides “Keyword Search” is “Boolean Search”. If you are good at boolean string writing, you can write the boolean string using “And” / ”Or” / “Not” operators. This will help you to refine your candidate results more efficiently.
Here in the candidate information search, you can search by the fields which are in the candidate form.
You can fill up the forms field accordingly, and get your best matching candidates very easily.
Note: If you have customized the candidate form and added new fields according to your needs, you can search using those fields in this “Candidate Information Search”.
Location Search
Here in the location search bar, you can add a location via radius in miles and the system will give you all the candidates who are living around that location.
You can add the postal code and radius in the search box.
For example Postal Code - 313001, Radius - 3 Miles. So it will give you all the candidates located in that postal code area within 3 mile radius of the Postal code as a search result.
Experience
In the Experience search, you can add the minimum and the maximum number of experiences required from the candidates.
In the Language & Proficiency search, you can search for the most suitable candidates that fit your job requirements by knowing if they know that specific language and at which level.
When you go to the Advanced Search, the ‘Talent Pool’ tab is where you can search for Candidates added to the particular Talent pool.
Note: You can search for more than one talent pool candidate at a time.
GDPR is a law followed in European countries to maintain the data security and privacy of the candidate information. We are well-compliant with GDPR Laws. Here are the steps to be followed to use the GDPR Search option.
Click on the “Advanced Search" available at the right-hand side top. Here you will see the tab “GDPR”.
You can select the GDPR status according to your need and you will get the candidates of those statuses.
The statuses are as follows:
1. “Request for Erase”
2. “With Consent”
3. “Consent Requested”
4. “Consent Expired”
5. “Without Consent”
For more information on GDPR-compliant management in the system, please refer to the detailed article on GDPR Compliance Features.
https://help.ismartrecruit.com/administration/gdpr-compliance-features
In the other search criteria, you can get so many searching options. So you can multi-select the criteria and get your best matching candidates easily.
Imported Within a Time:
You can search for your candidate who is imported within a certain time like Today, Tomorrow, or a certain selected time.
Search By Notes
You can also preserve some notes for the candidates for your record-keeping purposes.
If you want to search for candidates based on the contents of the notes you added, you can use this search option. You can even select the note type from the drop-down list.
Search By Call Reminders
If you have set call reminders for your candidates and want to filter out those candidates, you can very well use this searching option.
Search By Vendors
If you are using the Vendor management module, you are getting the candidates from your vendors.
If you want to filter out your candidate database with the vendor name and contact, you can use this search option.
Other Search
Here you can use some quick search options as follows,
1. “Import by User” - To see the candidates imported by a particular user.
2. “Resume Source” - To see candidates from external sources they applied from.
3. “Sort Order” - You can sort your candidates in ascending or descending orders. You can also select your field of sorting from the drop-down list.
-If the candidate has updated the resume.
- If the candidate is available to join.
- If the candidate has their email blocked (candidates who unsubscribed to your emails).
- If the candidate’s resume is blocked.
- The average rating is assigned to the candidates.
Note: Enable the "Search within Form" option, where you can also search the keywords in the candidate information. By default search will be done in the resume.
You can run any combination of the above searches and save them for future use. After adding the needed parameters, click the Save Search button to give the search a name.
Whenever you wish to run the same search again, choose from "Saved Search Criteria" and rerun the search.
You can Load the saved search criteria to run the search, share it with the team members, and delete them if no longer required.
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