In iSmartRecruit, candidate data may come from multiple sources — manual entry, resume parsing, job boards, and more. To help prevent duplicate profiles, a new feature has been added that lets Admin users choose how the system checks for duplicates.

Where to Find It

Navigation Path: Go to Admin → Global Settings → Customise Duplicate Checks for Candidate
https://app.ismartrecruit.com/duplicateCandidateCheck

How It Works

Once configured, the system will check for duplicate candidates using only the selected fields. This applies to all candidate entries, including:

• Resume parsing

• Job board imports

• Manual candidate creation

• API or bulk imports
  
  

What You Can Configure

The system allows you to choose which fields should be used to detect duplicate candidates:

Email: Always enabled and cannot be disabled. This is a mandatory check.

LinkedIn: Enable this if your candidate records include LinkedIn profile URLs.

Mobile Number: Useful if phone numbers are commonly collected and used for matching.

Xing: Enable this if your candidate records include Xing profile URLs.

Step-by-Step: Set Up Duplicate Checks

1. Go to Admin → Global Settings → Customise Duplicate Checks for Candidate

2. Select or deselect the fields you want the system to use

3. Click Update— your settings will be applied system-wide

Important Note

This setting impacts all ways candidates are added to your system. Be sure to review the fields you use most often for matching.